Washington, DC - November 2008

Background:

In the spring of 2007, Art Services Inter-national (ASI) selected Prospect Technologies to create a new e-business Web site to support its extensive art exhibition operations. ASI, an Alexandria, Virginia based non-profit educational institution, organizes and circulates fine art exhibitions of the highest quality to museums and galleries in the United States and abroad.

One of the important aspects of the Web site was the incorporation of Prospect Technologies’ Web based Secure Document Management System – digiDOQ.

Incorporating digiDOQ into the ASI Web site allows the hosting art intuitions and museums to easily download all sorts of photos, contacts, marketing collateral materials, and other relevant items associated with these traveling exhibitions. Historically, ASI experimented with e-mailing materials, snail-mailing CD ROMs and other ‘computer-disks’ to allow these hosting institutions to gain access to these materials in electronic form.

Unfortunately, each method was fraught with problems and making real-time updates was virtually impossible. Plus the expenses of snail-mailing as well as the administrative costs in preparing a mailing / distribution were enormous. And the record keeping on what hosting got what materials … was becoming a night-mare.

How ASI uses digiDOQ:

ASI uses digiDOQ in two- (2) separate ways:

• First, digiDOQ acts as a repository for all of the administrative support / graphics / photos / etc. etc. for every current exhibition as well as those in development. This equates to almost 30 exhibitions at any one time with between 3 and 5 hosting institutions per exhibition. Each institution is given a unique ID and PW and they are able to securely log-into a ‘customized’ web site so they can have access to all the materials for their particular exhibition.

• Secondly, Sr. ASI Management now uses digiDOQ as a repository for their financial reports, Board of Director minutes, employee records, and numerous other important and confidential ‘shared’ types of documents and records. And because digiDOQ is Web base, ASI can access these important records, securely and easily from home, while on travel, and on customer sites.

ASI’s reaction to digiDOQ and their new e-business Web site:

“I am delighted with our new website, designed, created, and hosted by Prospect Technologies. This web site, now possessing some of the most modern e-business and state-of-the-art technology, is part of ASI’s on-going efforts to modernize, stream-line, and enhance our operations to better serve our museum clients,” said Lynn K. Rogerson, Chairman and CEO of ASI.

“The web site also facilitates expanded two-way communication with our clients. For example, the Web site’s digiDOQ enabled portal allow ASI’s museum contacts to learn about breaking organizational news and exhibition developments, available upcoming projects, and to purchase current and archived exhibition catalogues. A special area, expressly reserved for institutions confirmed on ASI tours, will enable hosting museums to down-load in electronic form up-to-the-minute exhibition documents, high-resolution digital images, and marketing materials for each ASI exhibition.”

ASI’s customers’ reaction to digiDOQ and their new e-business Web site:

Here are some Museums’ / Art Institutions’ reaction to the *NEW* Web site:

I wanted to let you know that the info on the website is great! … It is really helpful to have everything there. Please pass that along to everyone for me!

-- Erin Tohill Robin
Exhibitions Registrar
Delaware Art Museum

Thank you. This [Hosting Museum Access via digiDOQ] is very easy to access the images.

-- Dr. Stephen Markel
Department Head of South and Southeast Asian Art
Los Angeles County Museum of Art

This [Hosting Museum Access via digiDOQ] is fantastic!

-- Satyavati Benes
Honolulu Academy of Arts

I think ASI is the best exhibition organization in the US, which is to say the world...

-- Irene Martin
Assistant Director of Exhibition Programs
Los Angeles County Museum of Art

Wow! I’m impressed – this [Hosting Museum Access via digiDOQ] is so useful.

-- Mary F. Holahan
Curator of Collections and Exhibitions
Delaware Art Museum

I’m very grateful for the speed and efficiency of Art Services International.

-- Brian Lynch
Co Dublin

Prospect Technologies is an e-business company that focuses on secure Information / Document Management for governments, corporations, industry, associations, and academe via our Web-based product digiDOQ.

Since its incorporation in 1996, Prospect Technologies has helped clients in our Nation’s Capital and across the U.S. find answers to pressing computer technology needs, especially in Information / Records management as well as the creation and on-going support of content-rich Web sites.